Guidelines for community members and groups help ensure project success
The 2017-18 Sponsored Projects Application Period is closed.
In order to help our school community (PTSA, staff, clubs, etc.) plan appropriately, Sponsored Project applications are not processed from April 16 through September 30.
Please note that unapproved Sponsored Projects cannot be implemented during this period.
During this time frame, facilities staff is focused on summer capital project and maintenance work. Project applications submitted after April 15 will be held and will not be reviewed or processed until after October 1.
A community project is initiated to improve a school building or site. It is sponsored by individuals or groups such as PTSA, ASB, school staff, parents, local community members or sports groups. Projects have included:
- Playground structures and equipment
- Reader board signs
- Field improvements
- Theater stage and curtains
- Art murals and memorial structures
- Brick pavers
Students have led such projects for Eagle Scout or capstone projects.
Begin by reviewing your idea with the school principal. The principal will play a critical role in assessing the idea, proposing your project to the school district and participating in project meetings, or appointing a delegate.
Planning can help you prepare to propose a project. This list of questions will help you put together the information you will need to plan your project.
- What impact will the project have on the students, staff, parents and community as a whole?
- What materials and supplies will the project require? Note: the district has required standards.
- Who will perform the work of your project: a professional contractor, volunteers, or some combination of both?
- What is the estimated timeline for your project?
- Who will maintain the project once it is complete?
- What are your funding sources?
Use a Sponsored Projects form to propose your idea and indicate your answers to these questions.
An initial meeting with LWSD Support Services staff is a good idea. They can review the project parameters and feasibility. If there are any specific issues, staff can help you understand what they are and how they might impact your project.
Establishing a budget
Staff will work with you and the school principal to establish a budget for the project and get bids from vendors and contractors as needed. Depending on the project, fees may be required for such items as design, permitting and sales tax. Your fundraising activities will need to take into account those kinds of items.
All project funds must be in place before a project can proceed.
Any donations of $1,000 or more must be presented to the School Board for approval.
Project review and approval process
The school principal will review the proposed project form. If approved, they will forward it to support services. Staff will review your proposal and respond to the principal. Your project file is then routed for review to all pertinent Support Services staff. That may include maintenance, risk management, the facilities manager/planner and/or the director of support services.
The district review process is critical: you will need to allow time for this process. The time needed will depend on the size and complexity of the project, whether permits are necessary, and how it fits into support services staff time commitments. Typically, an authorization to proceed may be given within two to three weeks after receipt of a complete proposal.
Compliance with appropriate regulations/codes
Support Services staff members will ensure that your project complies with all state and local codes and regulations as well as with district standards. Please follow this approval process, involving Support Services early, to ensure that your project is successful.
LWSD Facilities Services
15212 N.E. 95th Street
Redmond, WA 98052