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Since opening at the beginning of the school year, Timberline Middle School (TMS) has seen many firsts. First science lab, first assembly and even first varsity sports match in the gym.

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    Purchasing Procedures

    File: DJ-R

    Requesting Goods and Services
    All requests for purchase of supplies, materials, equipment and services shall be submitted to the Purchasing Department on purchase requisitions authorized by the administrator responsible for the funds from which the purchase is to be made.  The use of the data system access code shall be considered as authorization to submit requisitions by computer terminal.

    Ordering Goods and Services
    Orders may be placed by the Purchasing Department upon request by requisition, from a school or department and after confirmation that appropriate funds are available to pay for the purchase.

    Purchase Orders are approved on a school district order signed by the purchasing manager or authorized buyer.

    Blanket purchase orders may be used for repetitive purchases of goods or services.  They are made to one vendor at a fixed dollar amount for a specific period of time.

    When an emergency need arises, an authorized purchase order number, which shall be given to the vendor, may be obtained by telephone request to the purchasing department.  Emergency orders shall be subject to all legal and district requirements of any order.  In no case shall a commitment be made to any vendor without first obtaining an approved emergency purchase order number.

    Purchases made without an authorized purchase order shall be considered an obligation of the person making the purchase and not an obligation of the district.

    The district has a standing interlocal agreement with King County Directors' Association (KCDA) for purchases of equipment and supplies.  KCDA contracts are established in accordance with bidding requirements for the district.  Purchases shall be made through this agency when it best serves the interest of the district.

    An interlocal agreement with the Purchasing Department of the state of Washington has been established for purposes of purchasing from state purchasing department contracts without further bidding requirements and for economic benefit.
    Purchases may be made from these contracts when they best serve the needs of the district.


    Approved    
    6/5/67

    Revised    
    12/2/74
    5/7/90

    CROSS REFS.:  
    DJC, Bidding Requirements
    DJB, Petty Cash Accounts

    Elementary school student reading book titled "Math=Fun! Shapes and Patterns".

    Foundations and Basic Commitments (Reference Code A)

    General School Administration (Reference Code C)

    District and school administrators working together

    Policies about the school district management, the administrative structure and school building and department administration. Here, you will find the personnel policies that pertain to one the superintendent. See the Personnel section below for all other personnel policies.

    Fiscal Management (Reference Code D)

    Support Services (Reference Code E)

    Facilities Development (Reference Code F)

    Personnel (Reference Code G)

    School principal and staff members working together in a classroomThe personnel policies are divided in three main subdivisions: topics that pertain to all employees; policies that pertain to professional personnel, including administrators, who must hold educational certification by the state to serve in their positions; and policies pertaining to all other personnel.

    Negotiations (Reference Code H)

    Staff members working together on a laptopThese policies pertain to the process of negotiating with staff units recognized by the school board.

    Instruction (Reference Code I)

    Student raises hand while elementary school teacher talks to classPolicies on instructional program: basic programs, special programs, activities programs, instructional resources and academic achievement.

    Students (Reference Code J)

    A group of diverse students sing during assemblyPolicies concerning students are found here: admissions, attendance, rights and responsibilities, conduct, discipline and health and welfare services. Policies pertaining to the curriculum, instruction of students, and extracurricular programs are in the Instruction section.

    School-Community Relations (Reference Code K)

    Community volunteer works with elementary school studentPolicies affecting relations with the general public and with community and public agencies except other educational agencies and groups.

    Education Agency Relations (Reference Code L)