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Procedure Conflicts of Interest
District Ethics Officer
Designation of an Ethics Officer
The Superintendent shall designate a District Ethics Officer who shall be responsible for the administration of the conflicts of interest policy 5251 and procedure 5251P.
Ethics Officer Responsibilities
The Ethics Officer is responsible for evaluating and taking appropriate action on the District’s behalf to resolve potential or actual conflicts of interest. The Ethics Officer may appoint or engage outside investigators or legal counsel to assist in performing his or her responsibilities. The Deputy Superintendent will be designated as the District Ethics Officer unless he/she has a potential or actual conflict of interest. Should the Deputy Superintendent have an actual or potential conflict of interest, the report would be made directly to the Superintendent.
Conflict of Interest Disclosure
Any employee or patron, who learns of a potential or actual conflict of interest, shall immediately disclose the actual or potential conflict to the Ethics Officer in writing. The Ethics Officer will not investigate anonymous reports. After an employee becomes aware of an actual or potential conflict of interest, he/she shall make a report to the Ethics Officer within 48 hours. After a patron becomes aware of an actual or potential conflict of interest, he/she shall make a report in a timely manner.
To report a potential or actual conflict of interest, an employee or patron can send an email or hard copy letter to:
Hard Copy Letter:
District Ethics Officer
C/O Deputy Superintendent
PO Box 97039,
Redmond, WA 98073
Ethics Officer Opinions
Upon learning of a potential or actual conflict of interest, the Ethics Officer shall conduct an investigation appropriate to the situation. The Ethics Officer shall prepare a written response of his/her investigative findings and set forth his/her conclusions and recommendations as to the conflict reviewed. The Ethics Officer shall deliver the written response to the Superintendent or his/her designee. A copy shall be sent to the interested parties.
Providing Academic Tutoring District Students for Pay
District staff are allowed to provide academic tutoring for pay outside of their regularly scheduled work hours. Academic tutoring is defined as any form of instruction that would be provided during the regular school day. It is expected that a certificated or Education Staff Associate staff member, such as communication disorder specialist, psychologist, counselor, or music teacher that provides instruction to a District student outside of their regularly scheduled work hours for pay shall comply with this section of the Procedure Conflict of Interest 5251P. The following conditions shall be applied when a staff member provides academic tutoring to a District student for pay:
- Staff may provide academic tutoring for pay only to those students with whom they have no instructional responsibility or assignment.
- Certificated staff who accept academic tutoring for pay assignments must make their own fee structure arrangements with the parent or guardian of the pupil being tutored.
Staff are not allowed to provide academic tutoring for pay in LWSD buildings.
Accepting Gifts from Parents, Community, Vendors, or Contract Service Groups
There are times when parents, community, vendors, or contract service groups provide gifts of minimal value to a district employee. Gifts can be accepted following these guidelines:
- Staff may accept gifts of minimal value.
- A staff member shall not accept a gift that is greater than $100.
- Gifts accepted can only be received if each party understands that no preferential treatment will be derived from the exchange.
If, at any time, a staff member believes the accepted gift could be an exchange for preferential treatment, he/she is to return the gift and report the situation to his/her immediate supervisor.