When schools closed in March, the traditional end-of-year band concerts that showcase a year’s worth of practice and progress were effectively canceled. Rose Hill Middle School (RHMS) Band Instructor, Angela Laulainen got creative during the remote learning period and had her students record their parts at home.
Policy code: OGP-03
The Board of Directors shall meet in the Board Room of the district's administration center as determined by the Board-approved annual calendar. Any schedule changes will be announced on the district web site and through notification of local media.
Regular meetings are open to the public.
- an emergency exists and it is unsafe to meet in the place designated;
- the regular meeting is to be held at another location: notice of such change of location shall be made according to law and policy pertaining to special meetings; or
- board quorum cannot be met.
A majority of the Board of Directors or its presiding officer may call a special meeting for any time and at any place by following legal requirements for notice. Final disposition shall be limited to the business stated in the notice. Notices of a special meeting may be dispensed with if it has been called to deal with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements of such notice would make notice impractical and increase the likelihood of such injury or damage.
Special meetings are open to the public.
The Board of Directors may adjourn any regular, adjourned regular, special, or adjourned special meeting to a time and place specified in the order of adjournment or at the time and place of regular meetings, with notice given as required by law. An adjourned meeting shall become a regular or special meeting depending upon its original purpose.
Adjourned regular and adjourned special meetings are open to the public.
- Executive Sessions
The Board of Directors may hold executive sessions during a regular or special meeting for any of the following reasons:
- National security;
- Selection of a site or the acquisition of real estate by lease or purchase or minimum price at which real estate would be offered for sale or lease, when the board determines publicity regarding such consideration would cause a likelihood of increased/decreased price;
- To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee;
- Hearing complaints or charges brought against such officer or employee by another public officer, person, or employee unless such officer or employee requests a public hearing;
- Conferring with legal counsel to discuss pending or contemplated litigation, settlement offers, or matters of a similarly sensitive nature;
- Planning or adopting the strategy or position to be taken during the course of collective bargaining negotiations, grievance or mediation proceedings, or reviewing the proposals made in such negotiations or proceedings while in progress.
- Other reasons as allowed by law.
Executive sessions are closed to the public. Any minutes or notes taken at these sessions may be withheld from the public.
- Study Sessions
The board will meet in study sessions as determined by the Board approved annual calendar. No board vote will be taken at these meetings. Any schedule changes will be announced on the district web site and through notification of local media.
Study sessions provide the board an opportunity to study topics in-depth.
Study sessions may also be used as an opportunity to meet with selected groups and persons whose insights and opinions will be helpful to the Board. These meetings will be called linkage sessions.
Study Sessions are open to the public.
- Closed Sessions
The Open Public Meetings Act does not apply to certain Board activities and public notice is not required prior to holding a closed session for any of the following purposes:
- Quasi-judicial hearings required by statute or Washington Administrative Code to be held by the board to consider such matters as the discharge or non-renewal of an employee or expulsion or suspension of a student are not special or regular meetings within the meaning of this policy. All such hearings shall be conducted in the manner and upon such notice as provided by statute or rule.
- Collective bargaining sessions with employee organizations or professional negotiations with an employee, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement, or when the Board is planning or adopting the strategy or position to be taken during the course of collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress while in progress.
Closed sessions are closed to the public.
Attendance at Board Meetings
Whenever possible each Board Director shall give advance notice to the president and superintendent of his/her inability to attend a Board meeting.
- A majority of the Board may excuse a Board Director’s absence from a meeting if the absence is for reasons other than illness or active or training military duty, and if requested to do so.
- The Board may declare a Board Director’s position vacant after four (4) consecutive unexcused absences from regular board meetings.
- If a Board Director is on active duty or training status with the military, the Board shall grant an extended leave of absence to cover the period of service or training. The extended leave of absence may not have the effect of extending the Board Director’s term. The Board also has the authority to appoint a temporary successor to the absent Board Director’s position. The temporary successor shall serve until the Board Director returns or the end of the Board director’s term.
- All board meetings will be conducted in an orderly and business-like manner using Roberts Rules of Order (Revised) as a guide, except when such rules are superseded by Board bylaws or policies.
- The order of business will be that indicated in the agenda. Any additions or changes in the prepared agenda may be requested by the superintendent or a Board member and must be approved by majority vote of the Board members present.
- All votes on motions and resolutions shall be by “voice” vote unless an oral roll call vote is requested by a member of the Board.
- No action shall be taken by secret ballot at any meeting required to be open to the public.
- The Board recognizes the value of public comment on educational issues and the importance of involving members of the public in its meetings. In order to permit fair and orderly expression of such comment, the Board will provide a thirty (30) minute period at the beginning of the meeting during which visitors may express an opinion. Each individual is provided up to three (3) minutes.
- Individuals with disabilities who may need a modification to participate in a meeting should contact the superintendent's office no later than three days before a regular meeting and as soon as possible in advance of a special meeting so that arrangements for the modification can be made.
- The Secretary of the Board shall keep minutes of all board meetings.
- Minutes become official after approval by the Board and shall be retained and archived as a permanent record of the District, as required by law.
- Minutes shall be comprehensive and shall show:
- The date, time and place of the meeting.
- The presiding officer.
- Board Members in attendance.
- Items discussed during the meeting and the results of any voting that may have occurred.
- Action to recess for executive session with a general statement of the purpose.
- Time of adjournment.
- Signature of presiding officer and date minutes approved.
- Regular board meetings shall be broadcast live, recorded, and posted to the District’s website within two days.
- Executive and closed sessions are never broadcasted or recorded.
- Special meetings or study sessions may be broadcast or recorded, if feasible.
- Recorded meetings shall be maintained on file and archived accordingly, as required by law.
RCW 28A.320 Provisions applicable to all districts
RCW.28A.330.100 Additional powers of the Board
RCW 28A.343.380 Directors – Meetings
RCW 28A 42.30 Open Public Meetings Act
RCW 42.30.110 Executive sessions
RCW 42.30.140 Chapter controlling – Application
RCW 28A.343.390 Directors — Quorum — Failure to attend meetings
RCW 73.16.041 Leaves of absence of elective and judicial officers
RCW 28A.330.030 Duties of president
RCW 28A.320.040 Directors — Bylaws
RCW 28A.330.070 Office of Board — Records available for public inspection
RCW 42.30.060 Open Public Meetings — Voting by secret ballot prohibited
Ch.42 U.S.C. §§ 12101-12213, Americans with Disabilities Act
Lake Washington School District Board of Directors