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    Communication with and Counsel to the Board

    Policy type: Operational Expectations
    Policy code: OE-8

    The Superintendent shall assure that the Board is fully supported and adequately informed about matters relating to Board work and significant district concern.

    The Superintendent will:

    8.1    Submit required monitoring data (see policy B/SR-5–Monitoring Superintendent Performance) in a thorough, accurate and understandable fashion, according to the Board’s annual work plan schedule, and including both Superintendent interpretations and relevant data to document compliance or reasonable progress.

    8.2    Advise the Board, in a timely manner, about trends, facts and other information relevant to the district and Board’s work, especially legal findings and regulatory directives and other matters that pose significant risk.

    8.3    Inform the Board of significant transfers of money within funds or other changes substantially affecting the district’s financial condition.

    8.4    Assure that the Board has adequate information from a variety of internal and external viewpoints to assure informed Board decisions.

    8.5    Inform the Board of anticipated significant media coverage.

    8.6    Inform the Board, the Board President or individual members if, in the Superintendent’s opinion, the Board or individual members have encroached into areas of responsibility assigned to the Superintendent or if the Board or its members are non-compliant with any Governance Culture or Board/Superintendent Relations policies.

    8.7    Present information in simple and concise form, indicating clearly whether the information is incidental, intended for decision preparation, or for formal monitoring. 

    8.8    Treat all members impartially and assure that all members have equal access to information.

    8.9    Work with the Board as a whole except when:

    1. Fulfilling individual requests for information or counsel, provided such requests are not disruptive or do not require an inordinate amount of staff time or resources;
    2. Working with officers or committees duly charged by the Board;
    3. Communicating with the president.

    8.10    Inform the Board in a timely manner of any actual or anticipated noncompliance with any Board Operational Expectations policy or any anticipated failure to achieve reasonable progress toward any Results policy.

    8.11    Provide for the Board adequate information about all administrative actions and decisions that are delegated to the Superintendent but required by law to be approved by the Board.  

    8.12    Inform the Board in a timely manner of the administrative disposition of complaints referred to the Superintendent by the Board.

    8.13    Inform the Board in advance of any significant deletions of, additions to or modifications to any instructional programs or administrative policies. 

    8.14    Recommend for Board approval school attendance boundaries that consider the impacts on students, families and the community and are appropriate to the effective and efficient operation of the district. 

    {formerly EL-3, Communication and Counsel to the Board}
    Adopted:    
    07/07/03

    Revised:  
    09/27/10
    08/12/19 /Executive Limitations (EL) Policies changed to Operational Expectations (OE)

    Monitoring Method: Internal Report 
    Monitoring Frequency: Annually