Control of Funds
Expenditures of school funds shall be made only upon a recorded affirmative vote of the majority of the board, as provided by law. No purchases in excess of $300.00 may be made without a written contract.
All accounts shall be audited as provided by law.
The superintendent shall sign all warrants issued by the district.
The superintendent may use a facsimile signature in lieu of manual signature after filing of manual signature certified by superintendent under oath with the Secretary of State.
Requesting Goods and Services
All requests for purchase of supplies, materials, equipment and services shall be submitted to the Purchasing Department on purchase requisitions authorized by the administrator responsible for the funds from which the purchase is to be made. The use of the data system access code shall be considered as authorization to submit requisitions by computer terminal.
Ordering Goods and Services
Orders may be placed by the Purchasing Department upon request by requisition, from a school or department and after confirmation that appropriate funds are available to pay for the purchase.
Purchase Orders are approved on a school district order signed by the purchasing manager or authorized buyer.
Blanket purchase orders may be used for repetitive purchases of goods or services. They are made to one vendor at a fixed dollar amount for a specific period of time.
When an emergency need arises, an authorized purchase order number, which shall be given to the vendor, may be obtained by telephone request to the purchasing department. Emergency orders shall be subject to all legal and district requirements of any order. In no case shall a commitment be made to any vendor without first obtaining an approved emergency purchase order number.
Purchases made without an authorized purchase order shall be considered an obligation of the person making the purchase and not an obligation of the district.
The district has a standing interlocal agreement with King County Directors' Association (KCDA) for purchases of equipment and supplies. KCDA contracts are established in accordance with bidding requirements for the district. Purchases shall be made through this agency when it best serves the interest of the district.
An interlocal agreement with the Purchasing Department of the state of Washington has been established for purposes of purchasing from state purchasing department contracts without further bidding requirements and for economic benefit.
Purchases may be made from these contracts when they best serve the needs of the district.