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    Procedure Program Planning, Budget Preparation, Adoption and Implementation 

    File: 6000P

    SALARY DIRECT DEPOSITS
    Regular Staff
    Salary direct deposits are issued on the last working day of each month.

    Substitute Staff
    Direct deposits are issued the last working day of each month. Certificated/classified substitutes are paid for teaching hours worked from the 11th of the previous month through the 10th of the current month in which the warrant is issued. Classified substitutes are paid for hours worked from the 11th of the previous month through the 10th of the current month in which the warrant is issued.

    Total Staff
    Direct deposit is mandatory for all employees. Forms must be filed at payroll before start of employment.

    DEDUCTIONS
    Federal Withholding Tax
    The U. S. Government requires that income tax be withheld from total earnings. Withholding exemption certificate W-4 must be filed with Payroll Services on or before start of employment. Form W-4 shall remain in effect until a new form is filed with Payroll Services.

    Federal Insurance Contributions Act(Social Security)
    Under the law, Social Security deductions shall be made from the salary direct deposits each month until the maximum amount has been deducted. Employees who change names with the Social Security Administration must also notify Human Resources and Payroll Services.

    Federal Social Security coverage is accumulated by quarters as follows:

    January 1 - March 31..................... First Quarter
    April 1 - June 30.............................. Second Quarter
    July 1 - September 30.................... Third Quarter
    October 1 - December 31............... Fourth Quarter

    State Retirement – TRS I, TRS II, TRS III
    Deductions shall be withheld from salary direct deposits each month for contributions to the Teachers Retirement System for all qualified employees working in an eligible position.

    State Retirement – PERS I, SERS II, SERS III
    Deductions shall be withheld from salary direct deposits each month for contributions to the Public Employment Retirement System for all qualified employees working in an eligible position.

    Medical Insurance
    An employee may authorize Payroll Services to make deductions for a district approved medical plan. Medical plans have an open enrollment period from September 1 through October 10 for new enrollments or any changes. Thereafter, the plans are closed except to new employees who must enroll within the first 30 days of employment. New family members (by birth or marriage) may be enrolled with 30 days of the event. Cancellation of any plan may take place any time throughout the year upon written notice to Payroll Services.

    Worker’s Compensation Insurance/State Industrial Insurance
    By law all employees are covered for personal injuries sustained during the course of their employment.

    403(b)/Tax Deferred Annuities
    Employee may participate in a 403(b) tax deferred annuity plan from one or more of the district approved companies with our third party administrator (TPA). Employees may elect to reduce their salary and participate by completing a withholding authorization form and submitting it to our TPA. Enrollment, changes, and cancellations may be made any time during the year, however, only one change in the annual reduction amount may be made in a calendar year.

    State of Washington Deferred Compensation Program (DCP)
    Employee may participate in the state’s DCP program by completing an enrollment form provided by the DCP program. Enrollment, changes, and cancellations may be made in accordance with the rules of the program.

    Other Optional Benefits
    Cancer, long term care, optional life, accident, pre-paid legal, short-term disability insurances; and flexible spending account section 125 are available to all benefit eligible employees.

    Association and Organization Dues
    An employee through his association or organization may authorize payroll services to make deductions for dues.

    Adopted:
    09/01/19

    LEGAL REFS.:
    RCW 28A.58.560 through 28A.58.570
    RCW 28A.58.740
    RCW 28A.67.095 through 28A.67.096
    RCW 41.04.230
    RCW 41.04.020
    RCW 41.04.240
    RCW 41.04.245

    CONTRACT REFS.:
    Lake Washington Education Association Agreement, Article 7 and 22.4
    School District Trades Bargaining Council Agreement, Article II
    Lake Washington Association of Educational Support Professionals Agreement Article 20 and Appendix B
    Lake Washington Service Employees International Union Agreement, Article V

    CROSS REFS.:

     

    Instruction (2000)

    Students (3000)

    Community Relations (4000)

    Personnel (5000)

    Management (6000)