Procedure Expense Reimbursements

Mileage 
Mileage reimbursement at the maximum allowed IRS reimbursement rate per mile, per vehicle shall be approved on a monthly basis for all authorized personnel who need to use their own vehicles in the routine performance of their responsibilities as representatives of the district. 

For all mileage reimbursement requests other than in the routine performance of responsibilities, approval must be obtained in advance from the superintendent or designee. 

Travel and Expenses 
Subject to budgetary limitations each department may request that representatives be sent to regional, state, and national conferences or to meetings requiring overnight or out-of-state travel with subsistence, fees, and transportation reimbursed. All such requests must be sent to the superintendent in a prescribed format on a standard form and shall require the superintendent, or designee, approval in advance.

Adopted:
09/01/19