The Associated Student Body Program Fund
The following guidelines shall be in effect in the operation of the respective
associated student bodies:
- The principal shall appoint the primary advisor to the ASB. He/she
shall be responsible for designating advisors to the various student subgroup
organizations affiliated with the ASB. For schools with no grade higher
than grade six, the board may delegate the authority to a staff member to
act as the associated student body.
- The principal shall be responsible for supervising the accounting
functions to be performed at the building level. The building-level accounting
procedures shall be consistent with the accounting functions performed at
the district office level.
- At the beginning of each year, the ASB shall submit a report which
describes in summary those activities which constitute ASB programs.
- The ASB shall participate in the determination of the purposes for
which ASB financial resources shall be budgeted and disbursed. Such purposes
shall be reflected in the ASB budget which is submitted to the board for
its approval.
- The ASB shall approve all expenditures before money shall be disbursed
from the fund.
- ASB funds may be used for any purpose approved by the governing body
of the organization and subject to the provisions incorporated into the
student body constitution and bylaws. ASB money to be used for scholarships,
charitable contributions, and student exchange programs is limited to funds
denoted for that specific purpose and that have been so identified at the
time of their collection. Such funds must be contributed on a voluntary
basis.
- Other fund-raising activities not associated with an ASB-sponsored
organization are not permitted by law to be done under the direction or
supervision of staff nor with the use of district equipment, supplies, facilities
or other district resources unless the district is fully reimbursed for
all such costs. The principal shall have the authority to arrange for non-ASB
funds to be held in trust in separate accounts in the fund so long as students
are informed in advance that a charge shall be made to cover the full cost
of the service.
- For schools with students in grade seven or above, evidence of student
approval must appear on all vouchers supporting a disbursement of ASB money.
This includes purchase orders and imprest fund check requests.
- ASB money must be on deposit with the county treasurer with the exception
of an imprest banking account and petty cash. Such funds shall be administered
in the manner required by the regulations of the state Board of Education.
Approved:
5/7/90