Mileage reimbursement at the maximum allowed IRS reimbursement rate per mile, per vehicle shall be approved on a monthly basis for all authorized personnel who need to use their own vehicles in the routine performance of their responsibilities as representatives of the district.
For all mileage reimbursement requests other than in the routine performance of responsibilities, approval must be obtained in advance from the superintendent or designee.
Travel and Expenses
Subject to budgetary limitations each department may request that representatives be sent to regional, state, and national conferences or to meetings requiring overnight or out-of-state travel with subsistence, fees, and transportation reimbursed. All such requests must be sent to the superintendent in a prescribed
format on a standard form and shall require the superintendent, or designee, approval in advance.
Advance Expense Revolving Fund
An advance travel and expense revolving fund is established for the purpose of advancing funds for travel expenses to school directors and employees under the following provisions.
- Applicant must submit the appropriate form requesting travel advance to the accounting office 10 days prior to the date that funds are required.
- Upon completion of the travel and/or reimbursable activity, total expenses shall be submitted on the appropriate form requesting reimbursement for approved travel.
- If expenses claimed are less than the amount advanced, the unused portion shall be refunded to the district within 10 days of the completion of the travel and/or reimbursable activity.
- Any default in repayment of an unused portion of an advance shall render the full amount due and payable with interest at the rate of ten percent(10%) per annum. The district reserves the right to withhold any and all funds payable to the employee, inclusive of any further expense advance, until the debt is satisfied.
4/16/79 (effective 5/1/79)
5/4/80 (effective 5/1/80)
5/1/90 (effective 6/1/90)