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Bidding Requirements & Procedures
File: DJC

The superintendent shall establish bidding and contract awarding procedures for all purchases of furniture, equipment, supplies (except for books), the cost of which is estimated to be in excess of $40,000, or public works projects, the cost of which is estimated to be in excess of $75,000.

Bid procedures shall be waived when the board declares an emergency or when purchases are clearly limited to a single source of supply. The board may by resolution reject any and all bids and make further calls for bids in the same manner as the original call. The board reserves the right to purchase through an interlocal cooperative agreement with another governmental agency provided such agency has complied with the bidding requirements that are applicable to school district.

Formal Bidding
Whenever in the opinion of the district the cost of any furniture, supplies, or equipment shall exceed $75,000, formal bids shall be called for. When the cost of public works exceed $100,000, except when the district uses the small works roster process, formal bids shall be called for by issuing public notice placed in at least one newspaper of general circulation within the district once each week for two consecutive weeks. Clear and definite specifications shall be prepared and made available to all vendors interested in submitting a bid. For purposes of this policy, a lease-purchase agreement, whereby the district may own the property at the end of a lease term, shall be subject to the same conditions as an outright purchase.

Informal Bidding
When the cost of any furniture, supplies, or equipment shall exceed $40,000 but be less than $75,000, informal bids shall be solicited from responsible vendors. When the cost of public works shall exceed $75,000 but be less than $100,000 informal bids shall be solicited form licensed contractors who appear on the district's small works roster.


Approved:
6/5/67

Revised:
12/2/74
06/25/76
08/4/80
12/2/85
05/7/90
05/16/94
06/23/05
01/27/14

LEGAL REFS.:
RCW 28A.335.190
RCW 39.08.010
RCW 43.19.1911

AGO 1984 No. 2

CROSS REFS.:
Purchasing (DJ)
Purchasing Authority (DJA)
Purchasing Procedures (DJ-R)
Vendor Relations (DJG)
Construction Contracts Bidding & Awards (FEF)













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